Exhibitor Services for MediaNext 2014

 

Basic Information

 

Show Location:

City: New York, NY

Venue: New York Marriott Marquis

 

Show Hours:
Move-In (General): Monday, October 20, 2014 1:30 p.m. – 4:30 p.m.
Exhibit Hours: Monday, October 20, 2014 4:45 p.m. – 6:30 p.m.
  Tuesday, October 21, 2014 9:30 a.m. – 6:30 p.m.
  Wednesday, October 22, 2014 8:00 a.m. – 12:00 p.m.
Move-Out: Wednesday, October 22, 2014 12:00 p.m. – 2:30 p.m.

 

Official Service Contractor: FREEMAN
Address: 909 Newark Turnpike
Phone: Kearny, NJ  07032
E-mail: (201) 299-7575
Contact: FreemanNewYorkES@freemanco.com  
Deadline: September 29, 2014

 

Company Profile:

Please take a few moments to update your company profile in the Exhibitor Resource Center. Your profile will be published to the web instantly and it will be printed in the MediaNext On-site Program Guide. The Program Guide is distributed to hundreds of attendees during the show and serves as a resource throughout the year. Stand out from the crowd! We offer several opportunities for exhibitors to increase their exposure to the MediaNext 2014 audience through the show web site and at the event.

Exhibitor Service Kit:

The exhibitor services kit is available online here. The advance order deadline is Monday, September 29, 2014. Save money by ordering services in advance, after the advance order discount, the rates will increase by 30%.

Important Deadlines:

Form Due Date
Listing Due for the Program Guide September 2, 2014
First Day the Freeman Warehouse will Accept Freight September 19, 2014
Telephone/Internet Order Form No advance order discount
Electric Order Form No advance order discount
Hotel Reservations – Marriott Marquis September 26, 2014
Booth Furniture Order Forms September 26, 2014
     - Essentials Furnishings  
     - Select Furnishings  
     - Booth Package  
Exhibitor Staff Registration October 1, 2014
Audio Visual Order Form October 6, 2014
Last Day the Freeman Warehouse will Accept Freight October 10, 2014
Shipping/Direct to Marriott Marquis October 20, 2014

Official MediaNext 2014 Contractors

MediaNext has official vendors listed below contracted to offer you show services at a discounted price. These companies are the only Official Approved Contractors for MediaNext. Please note bolded companies are exclusive and you cannot bring in another company to perform the same services. If another company reaches out to you offering any of these services, they are not endorsed by or affiliated with MediaNext and entering into any contracts or financial obligations could have costly consequences.

  • Catering – Marriott Marquis Hotel (Exclusive)
  • Cleaning – Marriott Marquis Hotel (Exclusive)
  • Audio Visual – CCR Solutions
  • General Services Contractor – Freeman
  • Electrical Services – Marriott Marquis Hotel – Amp Rite (Exclusive)
  • Exhibitor Transportation – Freeman
  • Internet/Telephone – Marriott Marquis Hotel (Exclusive)
  • Material Handling – Freeman (Exclusive)

New York Union Regulations

There are four major unions that have jurisdiction over trade shows. The following should help guide you in conforming to union jurisdictions and its adherence to them when required.

Teamster Union – Teamsters handle freight at the exhibit hall. They unload trucks and vehicles.

Carpenters Union – Carpenters handle the erection and dismantling of display and exhibit booths. This includes all display work. Carpenters uncrate and re-crate machinery or equipment, install and remove all draping and floor

Exposition Workers – Exposition workers deliver freight to exhibitor’s booth after it has been unloaded by teamsters. They also deliver furniture and floor covering. They may assist carpenters in the erection and dismantling of exhibitors and displays.

Electrical Union – Electricians handle all electrical work, which includes supply power lines to your both, connecting equipment to outlets and installing signs or headers that are lighted, unless they are permanently a part of the exhibit back wall

Height Restrictions/Hanging Signs

MediaNext follows the IAEE Booth Guidelines. All exhibit booths must follow these guidelines and the corresponding height restrictions:

  • Inline Booths – 8’ max. Height
  • Perimeter Booths – 8’ max. Height

Exhibitor Staff Registrations

Exhibitor Staff Registration will be open July 16, 2014. Please have all booth staff registered no later than October 1, 2014. To register exhibitor personnel and exhibitor conference registrations, click here to access the online system.

With every 80 sq. ft. of exhibitor space, you receive 2 conference passes. Your badges will grant you access to the exhibitor floor for set-up, show hours and move-out. To redeem your passes, you will need the username/password provided to you in an email. If you have any questions, please contact Amanda Targowski at atargowski@accessintel.com