Exhibitor Services Information

Basic Information

Show Location:

Marriott Marquis
1535 Broadway
New York, NY 10036

Show Hours

Move-In Hours:

  

Monday, October 28, 2013:

 11:00 a.m. – 4:00 p.m.
Show Hours:  
Monday, October 28, 2013: 4:45 p.m. - 6:00 p.m. Exhibit Hall Opens and Welcome Reception
Tuesday, October 29, 2013: 9:30 a.m. - 3:35 p.m. Exhibit Hall Open
5:00 p.m. - 6:30 p.m. Networking Reception
Wednesday, October 30, 2013:

9:30 a.m. - 10:30 a.m.

Move-Out Hours:

  
Wednesday, October 30, 2013: 11:00 a.m. to 1:00 p.m.

Show Colors:

Black and white back drape and black side drape.The exhibit hall is carpeted in facility carpet.

Official Service Contractor:

Freeman
Phone: 201-299-7575
Fax: 469-621-5618
E-mail: FreemanNewYorkES@freemanco.com

Freeman Advance Order Deadline:

Monday, October 7, 2013

 

Exhibitor Services Kit

The exhibitor services kit is available online. The advance order deadline is Monday, October 7, 2013. Save money by ordering services in advance, after the advance order discount the rates will increase by 30%.

 

Important Deadlines

FORM DUE DATE
Listing Due for the Program Guide
 September 9, 2013
Freeman Warehouse Begins Accepting Freight
 September 27, 2013
Exhibitor Staff Registration
 October 1, 2013
Freeman Services Order Deadline
 October 7, 2013
Hotel Reservations Deadline
 October 11, 2013
Electrical Order Deadline
 October 14, 2013
Internet Order Deadline
 October 14, 2013
Audio Visual Order Deadline
 October 18, 2013
Telephone Order Deadline
 October 21, 2013
Freeman Warehouse Freight Deadline
 October 21, 2013
Show Site Shipment Arrival Date
 October 28, 2013
 

 

Official MediaNext Conference 2013 Contractors

MediaNext Conference has officially contracted with the vendors listed below to offer you show services at a discounted price. These companies are the only Official Approved Contractors for MediaNext, please note bolded companies are exclusive and you cannot bring in another company to perform the same services. If another company reaches out to you offering any of these services, they are not endorsed by or affiliated with MediaNext and entering into any contracts or financial obligations could have costly consequences.

 

Catering – New York Marriott Marquis (Exclusive)
General Services Contractor – Freeman
Electrical Services – Electrical Department, New York Marriott Marquis (Exclusive)
Exhibit Transportation – Freeman
Internet – iBahn, New York Marriott Marquis (Exclusive)
Material Handling – Freeman (Exclusive)
Telephone – Telecommunications Department, New York Marriott Marquis (Exclusive)

 

New York Union Regulations

There are four major unions that have jurisdiction over New York trade shows. The following should help guide you in conforming to union jurisdictions and its adherence to them when required.

 

Teamster Union: Teamsters handle freight at the exhibit hall. They unload trucks and vehicles. They also provide rigging of machinery, moving services and spot machinery in your booth. The normal rigging crew consists of three men. Customarily, this service must be ordered at exhibitor's expense.

 

Carpenters Union: Carpenters handle the erection and dismantle of display and exhibit booths. This also includes all display work. Carpenters uncrate and re-crate machinery or equipment, install and remove all draping and floor covering.

 

Exposition Workers: Exposition workers deliver freight to exhibitor's booth after it has been unloaded by teamsters. They also deliver furniture and floor covering. They may assist carpenters in the erection and dismantling of exhibits and displays. The first two men required for this work must be carpenters and a third man, if needed, an exposition worker.

 

Electrical Union: Electricians handle all electrical work, which includes supply power lines to your booth, connecting equipment to outlets and installing signs or headers that are lighted, unless they are permanently a part of the exhibit backwall.

 

What Can Exhibitors do without Union Personnel?
Contrary to popular belief, exhibitors are allowed to do some work within the privacy of their own booths. Exhibitors may install and dismantle their own exhibit and lay their own carpet in their own exhibit area as long as the booth size is 100 sqft (10'x10') or less and the following conditions are met:
1) The set-up can be reasonably accomplished in 1/2 hour or less;
2) No tools are used in the assembly or dismantle;
3) Individuals performing the work must be full time employees of the exhibiting company and carry identification to verify this fact.

 

Exhibitors are allowed to unpack and repack their own products (if in cartons, not crates) and are allowed to do technical work on their machines, such as balancing, programming, cleaning of machines, etc. Exhibitors may "hand carry" for use nothing larger than a two wheel baggage cart (rubber or plastic wheels only) to move their items. Exhibitors may move a “pop-up” display (equal or less than 10’ in length) capable of being carried by hand by one person. The individuals moving the items must be full time employees of the exhibiting company and must carry identification to verify this fact. We hope the above will help you. If you are in doubt, do not wait until you get to the show to ask questions. Call the Show Manager or Freeman beforehand. Rates for material handling services are enclosed in the exhibitor service manual.

 

Company Profile

Please take a few moments to update your company profile in the Exhibitor Resource Center. Your profile will be published to the web instantly and it will be printed in the MediaNext On-Site Program Guide. The Program Guide is distributed to hundreds of attendees during the show and serves as a resource throughout the year.

 

Exhibitor Staff Registration

Most MediaNext exhibitor agreements include complimentary Full Conference and Booth Staff passes. Special registration codes and instructions for registering will be sent to all exhibitors via email. These codes will be unique to your company and the number of passes allotted in your exhibitor agreement. Please email Christina Mott if you need assistance with your registration codes.

 

Prompt registration guarantees badge availability at onsite check-in and representation on the attendee list.  Please register no later than Tuesday, October 1, 2013.

 

Standard Pass Allocations are as follows, unless otherwise noted in a custom agreement:

Booth Package Complimentary Full
Conference Registrations		 Complimentary Booth
Staff Registrations
Standard Booth 2 2
Double Booth 3 3

 

Additional Passes Available for Purchase:
MediaNext 2013 is pleased to offer exhibitors the opportunity to purchase a limited number of additional passes. Exhibitors are allotted 2 additional passes for purchase at the discounted rate. LIMITATIONS APPLY TO ALL EXHIBTIORS-NO EXCEPTIONS.  Click here to register additional personnel.

 

Hotel Reservations & Travel Information

MediaNext 2013 will be held at the New York Marriott Marquis, located at 1535 Broadway, New York, NY 10036. Rooms have been secured at a discounted rate of $329 for attendees. To book your room, click the MediaNext Reservation Link to access the online reservation system and secure the discounted rate.  Quantities are limited and this discount will expire Friday, October 11, 2013.

 

Traveling to New York City

 

Plane

There are two major international airports that service the NY area:
• LaGuardia Airport – LGA: Approx. 9.5 mile(s) W Visit LGA airport website  
• John F Kennedy International Airport – JFK: Approx. 18.5 mile(s) NW Visit JFK airport website

 

Automobile

The physical address is:

 

Marriott Marquis
1535 Broadway
New York, NY 10036

 

From LaGuardia Airport - LGA: Travel northwest on LaGuardia Rd. Take a slight right toward Grand Central Pkwy. Travel 0.3 mile and take a slight left to merge onto Grand Central Pkwy. Travel 0.8 mile and take the exit onto Brooklyn Queens Expy E. Travel 1.2 miles and merge onto I-278 W. Travel 2.2 miles and take exit 35 for I-495.L.I. Expy toward Midtown Tun/Eastern L.I./Greenpoint Ave. Travel 0.5 mile and merge onto I-495 W (Partial toll road). Travel 2.6 miles and keep left at the fork and merge onto Tunnel Exit St (partial toll road). Travel 0.2 mile and turn left onto E 34th st. Travel 1.0 mile and turn right onto 8th Ave. Travel 0.6 miles and turn right onto W 46th Ave. The hotel will be on the right.

 

From John F Kennedy International Airport - JFK: Take the Van Wyck Expressway for 0.7 miles to I-678 N. Travel 7.4 miles and take exit 12B for I-495 W/L I Expy toward the Midtown Tunnel. Stay on I-495 W (Partial toll road) for 7.6 miles, until passing through the tunnel. Then, keep left at the fork and merge onto Tunnel Exit St (Partial toll road). Turn right onto E 34th St, travel 1.0 mile and then right onto 8th Ave. Travel 0.6 miles and turn right onto W 46th St, hotel will be on the right.

 

Parking
The Marriott Marquis offers valet parking for $80 daily.

 

Train
•    Grand Central Train Station is .8 mile from the hotel. Visit their website for train schedule information.
•    Penn Station is 1 mile from the hotel. Visit their website for train schedule information.